Document Management
The system serves as a centralized platform for managing employee and company documentation. With the document manager feature, it becomes effortless to organize and access all company and employee documentation.
Some key functionalities include:
Payslips, contracts, sick leaves, and ids: The HRIS ensures that every single personal employee document, such as payslips, employment contracts, sick leave records, and identification proofs, are securely stored and easily retrievable.
Company documents: In addition to employee documents, the HRIS also allows sharing important business documents with employees. This feature not only improves accessibility but also promotes collaboration and knowledge sharing within the organization.
Overall, an HRIS simplifies document management by providing a comprehensive solution for storing, organizing, and sharing both employee and company-related documents.
Individual documents
One of the primary functionalities of an HRIS document manager is the handling of individual employee documents. This includes crucial records such as payslips, employment contracts, sick leave records, and identification proofs. The system ensures that these personal documents are stored in a secure environment and are easily accessible when needed. The secure storage feature is particularly important for maintaining the confidentiality and integrity of sensitive employee information, which is a critical aspect of HR management.
Manages crucial employee records like payslips, contracts, and sick leave.
Ensures secure storage and easy accessibility of personal documents.
Maintains confidentiality and integrity of sensitive employee information.
Upload in bulk
An HRIS allows for the uploading and management of files in bulk. This capability is especially useful for large organizations where handling documents individually can be time-consuming and prone to errors. The bulk upload feature allows HR managers to send requests to employees en masse to upload necessary documents to their employee hub. Moreover, the system can automatically match documents to the correct recipients based on identifiers such as first name, surname, or ID, further enhancing efficiency and reducing administrative workload.
Supports bulk uploading and management of files, saving time.
Enables mass requests for employees to upload necessary documents.
Automatically matches documents to recipients using identifiers like names or IDs.
Access management
Beyond individual employee records, the document manager in an HRIS also facilitates the sharing of important company documents. This includes policies, procedural manuals, training materials, and other critical business documents. By centralizing these documents, the HRIS ensures that all employees have easy access to the information they need, fostering a culture of transparency and knowledge sharing within the organization. This feature not only improves accessibility but also promotes better collaboration among team members, as everyone can refer to the same set of up-to-date documents.
Facilitates sharing of important company documents like policies and manuals.
Centralizes access to critical business documents for all employees.
Promotes transparency, knowledge sharing, and collaboration within the organization.
